- Automation for Aesthetic Clinics
Turn Last-Minute
Cancellations
Into Filled Appointments
Fill 35-50%+ of slots and recover lost revenue.
Trusted by 200+ clinics
Across North America
- WHY I BUILT SPOTFILL
From 16 Year Digital
Marketing Agency
Owner
to SaaS Founder
“The problem I couldn’t ignore became the software I had to build”
Robyn Balliet
Founder & CEO, SpotFill
Built by one of the world’s top med spa social media marketers for med spa owners.
“Over 16 years of experties in medical spa marketing systems”
” 16 years ago, I started one of the very first social media agencies in the country and ended up specializing exclusively in the med spa and aesthetic space.
My team delivered the full playbook: content calendars, brand strategy, monthly campaigns. We had everything covered.
Except one thing.
Last-minute cancellations.
Every week, the frantic messages came flooding in: “Can you create a beautiful Story asset with our logo and business info RIGHT NOW? We just had a cancellation at 3pm.”
My entire team would drop everything designers, copywriters, account managers scrambling to save the day in 10-15 minutes.
We couldn’t ignore our clients’ revenue bleeding out… but it was killing us. We were spending 10-15 hours per week creating emergency content that wasn’t in our scope, wasn’t in the contract, and wasn’t profitable.
That’s when it hit me: This isn’t a service problem. It’s a software problem.
Med spas don’t need humans scrambling to design Stories every time a slot opens. They need instant, automated, branded content that goes live the second a cancellation hits.
So I built SpotFill. Now, the same clients who used to panic-text me at 2pm? They’re recovering $4K–$8K per month on complete autopilot. “
Years in Med Spa Marketing
Before building SpotFill
Hours Wasted Weekly
Creating emergency content manually
Recovered Annually
Per clinic using SpotFill now
If you’ve ever lost money to a last-minute cancellation, SpotFill was built for you.
- THE PROBLEM
Watch SpotFill Turn a Cancellation Into Revenue
See the entire process in action from cancellation to branded Story to booked appointment.
- THE PROBLEM
Your Med Spa Is Losing $9,000+ Every Month
Last-minute cancellations and unfulfilled slots silently drain $9,000/month.
Email and SMS only recover 4-10%. SpotFill recovers 35-50%+
$9,000
Avg. Monthly Loss
from cancellations & unfulfilled slots
Industry study, 2025
23%
No-Show Rate
average across aesthetics
Aesthetic industry data
35-50%
Avg. Monthly Loss
from cancellations & unfulfilled slots
Industry study, 2025
- Real Results
Your Calendar Is Silently Bleeding Revenue
Here’s what’s really happening when appointments fall through
$96,000+ Lost
Revenue Annually
Every cancelled appointment doesn't just lose you $450 it costs you the opportunity to fill that chair. Most med spas lose 20-30 slots per month. That's revenue you deserve to protect.
Hours Lost Creating
Social Content
You're already managing treatments, staff, and client care with grace. The last thing you need is spending 3-4 hours weekly designing Instagram Stories for open slots.
Email & SMS Aren't
Working
Your clients rarely respond to last minute texts or emails (only 4-10% response rate). But they naturally engage with beautiful branded Instagram Stories.
SpotFill Solves All Three
Automatic branded Stories delivered in under 2 minutes.
SpotFill 35-50%+ response rates. Zero design work required.
- How It Works
How SpotFill
Works
Four automated steps. Zero effort from your team.
STEP 01
Cancellation Detected
In any cloud-based scheduling system Mindbody, Square, Vagaro or any other. Or trigger manually via text or form: “Hey SpotFill I have an opening at 2pm today. Send me my story slides.”
STEP 02
AI Extracts Details
STEP 03
Stories Generated
STEP 04
Stories Delivered
Your two branded story slides are
sent to your phone via SMS and email in under 2 minutes. Ready to post instantly to Instagram, Facebook, or TikTok Stories. Just download and share.
STEP 01
Cancellation Detected
In any cloud-based scheduling system Mindbody, Square, Vagaro or any other. Or trigger manually via text or form: “Hey SpotFill I have an opening at 2pm today. Send me my story slides.”
STEP 02
AI Extracts Details
Our AI automation system instantly identifies the treatment name, available time slot, pricing, and your clinic’s top treatmentsand services.
STEP 03
Stories Generated
Two branded Instagram Story slides auto-created with your logo and smart treatment suggestions based on available time. Includes a bonus FDA/FTC-compliant caption with relevant hashtags for feed posting.
STEP 04
Stories Generated
Your two branded story slides are sent to your phone via SMS and email in under 2 minutes. Ready to post instantly to Instagram, Facebook, or TikTok Stories. Just download and share.
From cancellation to filled appointment in under 2 minutes
REAL RESULTS
Numbers That Speak
Clinics using SpotFill see results from day one.
Slot Fill Rate
Within 4 hours of posting
Avg. Monthly Recovery
Per clinic on Professional plan
Avg. Fill Time
From story posted to slot booked
PLATFORM FEATURES
Everything You Need, Nothing You Don't
2-Minute Story Delivery
From cancellation signal to branded story slides delivered to your phone and email in under 2 minutes.
Branded & Ready to Post
Your logo and clinic details are automatically included on every slide. No Canva, no design skills, no hours wasted just download and post.
FDA/FTC Compliant Captions
Get FDA/FTC compliant, engaging captions with relevant hashtags ready to post, in case you decide to post on your feed.
Smart Treatment Suggestions
AI matches the available time slot with your most profitable treatments for maximum conversion.
Works With Any Scheduler
Seamlessly integrates with Mindbody, Square, Vagaro, and any cloud-based scheduling system. Or trigger manually via text or form.
Two Branded Story Slides
Receive two professionally designed slides optimized for Instagram Stories. Download, add your booking link, and post!
Comparison
How SpotFill Compares
Stop losing time and money. See why SpotFill fills slots 8x faster.
Feature
Spotfill
DIY
Social Media Team
Fill Rate
35-50%+
8-12%
N/A
Logo Added
Automatic
Manual
Not typical
Design Skills Needed
SpotFill handles it for you
Yes (Canva, Photoshop)
Yes (graphic designer)
Brand Consistency
Always
Inconsistent
Professional
FDA/FTC Compliance
Built-in
Manual (high risk)
Manual (high risk)
Content Generation
Automated
Manual
Manual
Visual Appeal
Professional branded
Depends on skill
Professional
Story Assets
Unlimited
Limited by time
Not typically included
Monthly Cost
$99/mo ($950/year)
Your time
$2,000+/mo
Aesthetic Gallery
Choose Your Brand's Aesthetic
Select from 7 luxury template styles. Your logo and business details are automatically added to every slide. Templates refresh every 3 months with updated designs.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
Your logo is automatically added to both slides in your chosen aesthetic style. No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
Your logo is automatically added to both slides in your chosen aesthetic style. No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
Your logo is automatically added to both slides in your chosen aesthetic style. No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
Your logo is automatically added to both slides in your chosen aesthetic style. No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
Your logo is automatically added to both slides in your chosen aesthetic style. No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Only 184 spots left
Currently viewing: Beverly Hills Sophisticate
Each aesthetic style includes TWO branded slides:
SLIDE 1
Opening Announcement
Dynamically shows: logo, “LAST
MINUTE appointments”, time slots,
smart treatment suggestion,
location, phone, swipe CTA.
SLIDE 2
Services Menu + Contact
Dynamically shows: logo, “WE
ALSO OFFER:”, full service list, full
address, phone.
Your logo is automatically added to both slides in your chosen aesthetic style. No design work required just download, add your booking link, and post!
Template designs are refreshed every 3 months to keep your content looking fresh and modern.
Limited Early Access
.
SpotFill is in early access. These prices will increase at launch. Claim your spot before it's gone.
Monthly
Annually
- Price locked
Month 1 • Then $99/month
Free
Early Access: 30 beta (FREE) + 270 founding
(Month 1 FREE, then $99/mo locked in)
Spots Remaining
8 of 25 left
- All features included
- Cancel anytime & no contracts.
- Price locked
Month 1 • Then
$99/ Month
Price locked forever — never increases
Spots Remaining
184 of 270 left
- All features included
- Cancel anytime & no contracts.
After 300 spots are filled (30 beta + 270 founding), pricing increases to $149/month. Lock in $99/month forever by claiming your spot today.
FREQUENTLY ASKED QUESTIONS
Your Questions, Answered
Everything you need to know about SpotFill
How much does SpotFill cost?
SpotFill is $99/month or $950/ year (save $238 annually). The first 300 founding members lock in this rate forever—even when pricing increases later. Beta users (first 30 spots) get Month 1 FREE.
What platforms does SpotFill support?
SpotFill generates branded Story slides for Instagram, Facebook and TikTok. You receive 2 story slides delivered to your email and phone in under 2 minutes, ready to download and post to all three platforms.
Does SpotFill integrate with my scheduling software?
From cancellation to branded Stories in your inbox: under 2 minutes. Our AI extracts the appointment details, generates your branded slides with your logo, and delivers them via email and SMS instantly.
How fast does Spotfill Work
From cancellation to branded Stories in your inbox: under 2 minutes.
Cancellations are detected automatically (Mindbody, Square, Vagaro) or you can submit them manually via SMS or web form. Our AI extracts the appointment details, generates your branded slides with your logo, and delivers them via email and SMS instantly.
What’s the typical fill rate with SpotFill?
SpotFill users report 35-50%+ fill rates on last-minute openings—that’s 7X better than SMS (5%) or email (4%). Most slots fill within 4 hours of posting.
Do I need design skills or a graphic designer?
No design work required. SpotFill automatically adds your logo, business details, and treatment info to professionally designed templates. Just download and post—no Canva, no Photoshop, no designer needed.
Is the content FDA/FTC compliant?
Yes, 100% compliant. Every caption template follows FDA/FTC guidelines for medical marketing. We use soft language like “may help” instead of outcome guarantees, and avoid prohibited claims.
What are the 7 aesthetic choices?
Choose from: Beverly Hills Sophisticate, Bare Essentials, Effortless Minimal, Alure Atelier, The Quiet Glow, Replica, and The Editorial Edit. Each has a unique luxury style. Templates refresh every 3 months with new designs.
Can I use my own logo and branding?
Absolutely! Upload your logo during onboarding and it’s automatically added to every Story. Choose from 7 luxury aesthetic styles, and your business info (location, phone, services) is included on every slide.
How do I actually post the Stories?
Super simple: (1) Check your email/SMS for the 2 slides, (2) Download them to your phone, (3) Add your booking link, (4) Post to Instagram, Facebook and TikTok Stories. Total time: under 60 seconds.
Why only 300 founding members?
We’re limiting early access to 300 total spots (30 beta + 270 founding members) to ensure white-glove onboarding and exceptional support. Founding members lock in $99/month forever—even when pricing increases later.
Everything you need to know about SpotFill
Early Access Open
Stop Losing $8,400 Every Month
Join 200+ clinics turning their cancellations into revenue. Early Access pricing is available for a limited time spots are filling fast.
"Every empty slot is a story waiting to be told."
SpotFill SMS Notifications
SpotFill clients can opt in to receive SMS messages related to their service. SMS is optional — the platform works fully on email-only delivery.
- Slot submission confirmations
- Story download links
- System notifications related to your SpotFill service
- Account alerts such as payment failures and security notices
Typically 1 to 20 messages per month, based on your usage. Message and data rates may apply.
Check the SMS consent box during onboarding.
Reply STOP to any SpotFill message. Reply HELP for help.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. See our Privacy Policy for full details.
“SpotFill: Got your slot for 3/15 at 2pm, Hydrafacial. Slides on the way to your inbox. Reply STOP to opt out, HELP for help.”
